Duties and Responsibilities

•	Own and manage the CEO’s calendar: schedule, reschedule, confirm, and protect focus time
•	Prepare daily and weekly briefs (priorities, objectives, key contacts, prep notes)
•	Ensure meetings are fully prepared: links, locations, documents, and agendas in advance
•	Manage WhatsApp, email, calls, and messages as assigned
•	Triage communication, draft responses, and escalate using clear guidelines
•	Track all requests, commitments, and follow-ups until closed
•	Coordinate property viewings, site tours, client meetings, and developer engagements
•	Liaise with internal teams to ensure timelines and deliverables are met
•	Prepare call lists, confirmations, reminders, and logistics
•	Prepare and manage proposals, letters, agreements, invoices, and reports
•	Maintain clean, organized digital files, templates, and SOPs
•	Track deposits, payment plans, milestones, and deal-related deliverables
•	Handle travel bookings, reservations, procurement, and errands when required
•	Maintain strict confidentiality of personal and business matters
•	Keep the CEO’s working environment structured, calm, and efficient

Key Requirements Skills, experience and qualification

Minimum 2+ years experience as a PA, EA, Admin, or Operations Support
Strong written and verbal English (professional WhatsApp & email communication)
Highly organized and tech-comfortable (Google Workspace, Excel/Sheets)
Able to multitask and prioritize
Proactive problem-solver with strong initiative

Tools You Should Be Comfortable With

Google Calendar, Gmail, Google Docs & Sheets
WhatsApp Business (labels, quick replies, broadcasts)
Zoom / Google Meet
CRM systems (Zoho, HubSpot, or similar – advantage)

HOW TO APPLY.

• 1. If you meet the above qualifications, skills and experience send CV urgently to jobs@baselinkedhrgroup.co.ke quoting the job title as the subject line on your email
• 2. Interviews will be conducted on a rolling basis until the position is filled.
• 3. Only the shortlisted candidates will be contacted.